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Copy/Paste from Word to Excel I'm trying to create a test question database in Excel. When I copy/paste the question and answer choices from Word into Excel, the text ends up in numerous lines/cells. Hi, I recent turned 3 word documents into PDFs using the 'Print' feature on my mac from within Word. Two of them came out great. The third one LOOKS great, but when you try to copy the text from the PDF and then paste into a Word document (or notepad or anywhere!), it appears with one word per line, like one long column.

Microsoft Word 2010 tables organize certain types of data on your document, but if you need to change a table's orientation -- essentially flipping it on one side making the rows into columns -- Word doesn't give you an obvious way to accomplish this task. Word does give you the option of changing the table's text orientation, which you can then use to simulate rotating the table by using a text box, but this process presents issues as the text box can be difficult to manipulate. Microsoft suggests an alternative method, using Excel 2010 to transpose the data.

Flip Using Text Box

1.

Open the Microsoft Word 2010 document that holds your table. Click on the small '+' in the upper left corner of the table to select the entire table.

2.

Click the 'Layout' tab at the top of the Word window. Click the 'Text Direction' button to cycle through having the text rotated to the table's left or right. Align the text to the left if you want to make the top row into the first column when you flip the table. Align the text to the right if you want to make the bottom row into the first column when you flip the table.

3.

Select the 'Insert' tab at the top of the Word window. Click the 'Text Box' button in the 'Text' area of the ribbon. Choose 'Simple Text Box' from the list of options that appear.

4.

Click and hold the mouse button on any of the corners of the text box. Drag your mouse away from the box until the text box is the same size as your table.

5.

Click the '+' at the top left corner of the table again and press 'Ctrl+C' to copy the table. Click in the text box and press 'Delete' to erase the default text. Press 'Ctrl+V' to copy the table to the text box.

6.

Click on the green circle above the text box and hold down the mouse button. Move the mouse to the left or right to rotate the text box until the table is aligned as you like it.

Flip Using Excel

1.

Open the Microsoft Word 2010 document that holds the table you want to flip. Then open a new Microsoft Excel 2010 spreadsheet.

2.

Bring up your Word document. Click the '+' in the upper left corner of your table to select the entire table. Press 'Ctrl+C' to copy the table.

3.

Bring up your Excel spreadsheet and click on cell 'A1.' Click the 'Home' tab, then click the arrow under the 'Paste' button on the far left end of the ribbon. Click the 'Match Destination Formatting' button from the menu that appears.

4.

Click and hold on the top left cell from your pasted table, then drag the mouse to the bottom right cell and release the mouse button. Press 'Ctrl+C' to copy the cells.

5.

Select an empty cell below your pasted table. Click the arrow under the 'Paste' button on the ribbon and choose the 'Transpose' option. Your table will appear flipped.

6.

Click on the top left cell of your flipped table, then drag your mouse to the bottom right cell. Press 'Ctrl+C' to copy the table. Bring up your Word document and delete your original table, then press 'Ctrl+V' to paste the flipped table into your document.

References (1)

About the Author

Shawn McClain has spent over 15 years as a journalist covering technology, business, culture and the arts. He has published numerous articles in both national and local publications, and online at various websites. He is currently pursuing his master's degree in journalism at Clarion University.

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McClain, Shawn. 'How to Flip a Table in Word.' Small Business - Chron.com, http://smallbusiness.chron.com/flip-table-word-29246.html. Accessed 08 March 2020.
McClain, Shawn. (n.d.). How to Flip a Table in Word. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/flip-table-word-29246.html
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Every Word document you create on your Mac is fashioned from a template. The purpose of a template is to store styles for documents. In the act of creating a document, you choose a template, and the styles on the template become available to you when you work on your document.

To save time formatting your documents, you are invited to create templates with styles that you know and love. You can create a new template from scratch, create a template from a document, or create a template by assembling styles from other templates and documents. Styles in templates, like styles in documents, can be modified, deleted, and renamed.

How to copy a column in word for mac pdf

How do you want to create a new template? You can create a new template from a document or other template, or you can assemble styles from other templates.

To create a document from a template that you created yourself, open the Word Document Gallery (click the New From Template button on the Standard toolbar) and click My Templates. Your self‐made templates appear in the gallery. Select a template and click the Choose button.

Creating a template from a document

Text

If a document has all or most of the styles you want for a template, convert the document into a template so you can use the styles in documents you create in the future. Follow these steps to create a Word template from a Word document:

  1. Open the Word document you will use to create a template.

  2. Choose File→Save As.

    The Save As dialog box appears.

  3. Enter a name for your template. Fashion design software for mac.

  4. Open the Format menu and choose Word Template.

    After you choose Word Template, the Where option in the dialog box changes to My Templates. Word templates are kept in the My Templates folder. Next time you create a document, you can go to the My Templates folder in the Word Document Gallery and create a document with your new template.

  5. Click the Save button.

Probably your new template includes text that it inherited from the document it was created from. Delete the text (unless you want it to appear in documents you create from your new template).

Assembling styles from other documents and templates

Use the Organizer to copy styles from a document to a template or from one template to another. After making a style a part of a template, you can call upon the style in other documents. You can call upon it in each document you create or created with the template. Follow these steps to copy a style between templates and documents:

  1. Open the document or template with the styles you want to copy.

    To copy styles from a document, open the document. To copy styles from a template, create a new document using the template with the styles you want to copy.

  2. Choose ToolsTemplates and Add‐Ins.

    The Templates and Add‐Ins dialog box appears.

  3. Click the Organizer button.

    You see the Organizer dialog box. Styles in the document or template that you opened in Step 1 appear in the In list box on the left side.

  4. Click the Close File button on the right side of the dialog box.

    The button changes names and becomes the Open File button.

Attaching a different template to a document

It happens in the best of families. You create or are given a document, only to discover that the wrong template is attached to it. For times like those, Word gives you the opportunity to switch templates. Follow these steps:

  1. Choose Tools→Templates and Add‐Ins.

    You see the Templates and Add‐Ins dialog box.

  2. Click the Attach button to open the Choose a File dialog box.

  3. Find and select the template you want and click the Open button.

    You return to the Templates and Add‐ins dialog box, where the name of the template you chose appears in the Document Template box.

  4. Click the Automatically Update Document Styles check box.

    Doing so tells Word to apply the styles from the new template to your document.

  5. Click OK.

  6. Click the Open File button and, in the Open dialog box, find and select the template to which you want to copy styles; then, click the Open button.

    The names of styles in the template you chose appear on the right side of the Organizer dialog box.

  7. In the Organizer dialog box, Command+click to select the names of styles on the left side of the dialog box that you want to copy to the template listed on the right side of the dialog box.

    As you click the names, they become highlighted.

  8. Click the Copy button.

    The names of styles that you copied appear on the right side of the Organizer dialog box.

  9. Click the Close button and click Save when Word asks whether you want to save the new styles in the template.