By default, Outlook automatically processes meeting and poll responses so you won't see those emails in your inbox. If Outlook doesn't process them automatically, or you want to turn off the automatic processing, use the following steps. Select File Options Mail. Scroll down to the Tracking section.

After changing the time, location or attendees of a meeting, Outlook wants me to send out a meeting request update to everyone.

Is it possible to prevent sending out this update?

Although I wouldn’t recommend denying Outlook to send out these updates (as you of course want everybody to show up at the correct time and place), in some situations you may want to prevent this forced sending of updates anyway.


This option isn’t always available but you can still
prevent updates from going out anyway.

Only send out updates to added or deleted attendees

When all you did was adding or deleting attendees, then pressing the Send Update button will prompt you to select if you want to send it to everyone or just the added or deleted attendees. I’ve covered that option previous here; Adding attendees and sending reminders

Only


If you also want to prevent these notifications from going out, carry on reading…

Stop a meeting request update from being sent completely

When changing the time or location, you are forced to send out an update to everyone. To prevent this, you can place Outlook in Offline Mode and select to send out the request. As Outlook is in Offline Mode, the message will hang in your Outbox. Simply remove it and place Outlook back in Online Mode afterwards.

To place Outlook in Offline Mode;

  • Outlook 2007 and previous
    File-> Work Offline
  • Outlook 2010 and Outlook 2013
    tab Send/Receive-> Work Offline

To place Outlook back on-line, just click the same option/button again. Note that in Outlook 2010, the Work Offline button always has the X in the icon; check its “press state” instead. See; Working Offline and Reconnect to Server


Even in the above cases you can prevent an update
from going out by placing Outlook in Offline mode.

You’ve probably updated a meeting invitation in Outlook before (for example, changing the meeting location, adding or deleting participants, and so forth). But to reduce email clutter, you can stop Outlook from sending unnecessary meeting updates to all your participants. Here’s how to do it.

  • When you invite someone else to a meeting and click on the Send Update button, you will get a prompt asking if you want to send the update to everyone, or just to the added or deleted attendees. You can just Send updates only to added or deleted attendees to avoid flooding everyone else’s inbox with more needless email.
  • If you make a change to a location of a meeting, you may need to employ a workaround to prevent Outlook from automatically sending out an update. The key is to put the software in offline mode. You do this by going to the Send/Receive tab and then clicking Work Offline. Now, head back to the meeting update and make your changes. Outlook will try to send out the update, but because the software is offline, it will be unable to complete the operation. If you head into your outbox, you will see the update message hanging there. If you delete it and then put the software back online, you will have updated your meeting without bothering people with the email updates.

Click here to watch this video on YouTube.

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